Team Tasks | 5/19/25

 
Here’s a summarized breakdown of key points and action items from your voice note:

🔑 Key Points

  • You’re dividing Mini OS into two core sections:
      • 1. Boards (Board Mode) → central info hub
      2. Chat Channels → internal comms
  • You want Notion + DocuFlow to be your main database and backend, clean and shallow (3 tabs deep max), like Google Docs navigation.
  • Planning Board (Steam account) should be reviewed by the team. Each card should have quick comments added (1–2 sentences, links, docs, or thoughts).
  • Your goal: Everything (GPTs, Modes, Docs, Boards, Trainings) should link back to one source of truth, well-structured and easily shareable.
  • High Ticket OS, Golden Builder, and all automations need to be visually mapped, ideally using tools like mindmap.so or Canva-style layouts with Notion embeds/screenshots/checklists.
  • Intercom is clunky → reduce articles to only what’s essential and shift to using Boards + Modes + Notion as the core structure.
  • You're testing a “No Meetings” operating system: docs, screen recordings, and GPTs should replace live calls as much as possible.

✅ Action Items

🧠 System Architecture

Use Notion + DocuFlow to house:
  • Modes
  • Docs (e.g. Golden Builder, GPTs)
  • Training
  • Screenshots, checklists
Build out a Mode-to-Notion structure with 3-tab depth. Make it easy to navigate and update.

🔧 Setup + Review

Team: Go into Planning Board (Steam)
  • Read every card
  • Comment (1–2 sentences) with files or thoughts
Chubbs:
  • Audit Intercom support center
  • Remove fluff, keep only key articles
  • Plan banner/news post system
Dan:
  • Help with Boards + Notion + DocuFlow integration
  • Mind map mode structure and logic
All: Review High Ticket OS board (Opt-in, Video Page, Application, Survey, Calendar, Automations)

🧩 Visual Mapping

Try mindmap.so or similar
  • Use screenshots of each funnel piece
  • Attach Notion docs, checklist links, automations
Test visual setup for High Ticket OS funnel:
  • Opt-in → Video → App → Survey → Booking → Follow-ups

🎯 Final Objectives for Today

Decide how Modes, Docs, Boards, and GPTs connect
Automate, Delegate, or Eliminate this task
Share ideas and land on decisions tonight
Free your brain from rethinking this again tomorrow
Let me know if you want a version of this inside a Notion page, Trello board, or typed up as a Google Doc.